Real Property

US Federal Property Registry: Application Overview

US Federal Property Registry enables you to enter data for your real property assets using the 33-data element format defined in the United States GSA Office of Governmentwide Policy's "2011 Guidance for Real property Inventory Reporting." The US Federal Property Registry application can be used as the core inventory and transaction management tool for managing government real property assets.

This depository of 33 data elements enables you to track any property asset throughout its life cycle using a unique identifier. By entering this unique identifier for the property, building, or equipment, you can “connect” the item to the traditional Archibus’ buildings, properties and equipment tables.

This application enables you to store and manage the data for your real property assets as transactions, with each transaction tracking the proposed data entries made for the property. To reduce errors, when data is initially entered, it is not posted until the Business Process Owner approves the transaction. The Business Process Owner must belong to the "Government RPLM Inventory Process Owner" security group. Only users belonging to a role that includes this security group will have the Approve and Reject buttons available when they log in.

Typical workflow

The following describes a typical workflow to manage US  government property.

Step 1. The Archibus Administrator assigns users who will approve transactions to the role that includes the security group "Government RPLM Inventory Process Owner."

See Assigning Navigator Processes and Roles to Users.

Step 2. The business process owner develops background data, such as Agency Bureaus and Property Uses.

See Adding Property Uses and Adding Agency Bureaus, and Business Process Owner (overview)

Step 3. Either the business process owner or the portfolio manager adds data for a government property, or updates data for an existing property.

This data is entered as a transaction that must be approved before a record is created. See How Transaction Approval Works, and Adding New Property to your Inventory.

Step 4. Either the portfolio manager or the business process owner reviews the transaction, and then either approves or rejects it.

To approve or reject transactions, the user must be assigned to a role that includes the security group "Government RPLM Inventory Process Owner." See How to Approve or Reject Transactions, and Portfolio Manager

Step 5. Either the business process owner or the portfolio manager reviews transactions by requestor or property, and exports the data to Excel if needed.

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