Space / Space Inventory / Background Data
System / Archibus Administrator - Application Configuration

Space Application Parameters

As a business process owner, you can control certain behaviors of the Space applications. To set these behaviors, run one of the following tasks:

Notice that although the task is located in the Space Inventory application, the parameters also pertain to the other applications of the Space domain.

Parameter Purpose
ArchiveDaysAfterEndDate If you are using the Workspace Transactions features, indicate the number of days after a Workspace Transaction record's End Date that the system should keep records before archiving them. A positive integer is a valid value. If the value is NULL, then the system will not archive any data. For more information, see Archiving Workspace Transaction Records.
AreaTotalsEndDate
AreaTotalsStartDate		 When the user runs the Update Area Totals calculation and enters a date range for which to run the calculation, the system stores the date range in these fields.
AssignUnallocatedSpace

Department managers can release a room so that it is no longer assigned to their department. Similarly, employees move out of rooms (vacated space). Set this option to control how the system allocates vacated and released space. Possible values are listed below.

  • ProrateFloor-- prorate both vacant and released spaces to floor.
  • ProrateBuilding -- prorate both vacant and released spaces to building.
  • ProrateSite -- prorate both vacant and released spaces to site.
  • NoChangeProrateFloor -- Do not change vacated space and prorate released space to floor.
  • NoChangeProrateBuilding -- Do not change vacated space and prorate released space to building.
  • NoChangeProrateSite -- Do not change vacated space and prorate released space to site.
  • PrimaryProrateFloor -- Assign vacated space to the room's primary division and department, and prorate released space to floor.
  • PrimaryProrateBuilding-- Assign vacated space to the room's primary division and department, and prorate released space to building.
  • PrimaryProrateSite-- Assign vacated space to the room's primary division and department, and prorate released space to site.
AverageAreaPerOccupant Enter the benchmark value for the average area per occupant. A positive integer is a valid value. This is used in the Allocation, Trends, and Benchmarks report.
CaptureSpaceHistory Set this to Yes and each time a room's attributes change or an employee changes room assignment, the system records the date of this change. The Space and Occupancy History report uses this information.
HotelingPercentage Enter the benchmark value for the percentage of usable area that is allocated to hoteling. A positive integer is a valid value.
InferRoomDepartments

Indicate whether the Workspace Transaction records for a room to which an employee moves inherit the employee's division and department assignments for the period that the employee occupies the room. If set to No, the Workspace Transaction records have the same Division and Department as the room; if set to Yes, the Workspace Transaction record's division and department values are updated to the division and department of the employee occupying the room. Possible values are 1 (Yes) and 0 (No).

Note: If InferRoomDepartments is set to 1, then a room's division and department assignment for any employee-related transaction comes from the Employees table, and the transaction always sets the primary_rm flag to 0. This, in turn, makes any subsequent changes to the room -- through the Define Locations task or the Assign Room Attributes and Occupancy task-- NOT affect the Workspace Transaction records. Therefore, if you want room attribute changes to create Workspace Transactions, and InferRoomDepartments is 1, then you may need to manually create those transactions in Define Workspace Transactions.

OccupancyRate

Enter the benchmark value for the occupancy rate of a standard floor or building. A positive integer is a valid value. This is used in the Allocation, Trends, and Benchmarks report.

ResyncRoomTransactionsTable Indicates whether the Workspace Transactions table should be re-synchronized using the Reconcile Workspace Transactions action. Many actions result in the system setting this value to Yes so that the system will then prompt the user to re-synch the data. Once the system re-synchs values with the Reconcile Workspace Transactions action, it sets this parameter to No to indicate that a re-synch is not needed. Possible values are Yes and No. 
UseWorkspaceTransactions

Indicate whether or not to record history of all space-related changes in the Workspace Transactions table and to display the associated Navigator tasks that include the workspace transaction features and the service desk features for claiming space, releasing space, and processing moves. The system sets this value when you run the System / Archibus Administrator - Application Configuration / Enable Workspace Transactions task. If this value is set to 0 (No), the system displays the non-transactional Navigator.

For information on the non-transactional and transaction-based features, see Transactional vs. Non-Transactional Methods.
AllocatePctSpaceOnDpChanges See Separate Allocation from Occupancy Changes

Note that ArchiveDaysAfterEndDate and ResyncRoomTransactionsTable apply only if you are using the workspace transaction-based features.

After changing an application parameter, you must restart the application server in order for the change to take effect. On Archibus SaaS deployments, this requires contacting Archibus Technical Support and requesting a restart of the cloud environment.