Sustainability & Risk/ Energy / Accounting Supervisor or Energy Manager

Accounting Supervisor / Energy Manager Reports

Note: If you have used the application to prorate or aggregate bills, the application uses the records it generated for the proration or aggregation when generating reports; The original records are not used.

The following reports are available to the Accounting Supervisor and Energy Manager / Facilities Director roles.

Bills and Line Items
View a list of all bills. You can click on a specific bill to see its details along with the line items. You can click on the Document button next to a Bill to see the Document associated with the bill. You can also print a paginated report of the selected Bill and associated Line Items. Use the Smart Search console to filter the list. See Restricting Data using the Smart Search Feature.
Archived Bills and Line Items
View a list of all archived bills. You can click on a specific archived bill to see its details along with the line items. You can click on the Document button next to an archived bill to see the Document associated with it. You can also print a paginated report of the selected archived bill and associated line items. Use the Smart Search console to filter the list. See Restricting Data using the Smart Search Feature.

Prorated / Aggregated Bills

You can review bills that were prorated or aggregated by time, or were prorated between buildings. You can further select to see bills of the selected type that are pending approval or are approved and archived.

Bills are prorated by locations when you enter bills for a proration group you have defined. See Entering Bills for a Group of Buildings.
Bills are prorated or aggregated by time using the Bill Processing Exceptions report. See Bill Processing Exceptions Report.

When you select to include bills with the status of Pending Approval, or Approved and Archived, be aware that there can be some exceptions to the statuses shown as described in the following table:

If you select this Bill Type	and this Status	What's Included
Prorated on Time	Pending Approval	All bills that are prorated by time and are not Approved, and the parent bill, even if it's Approved.
Aggregated on Time	Pending Approval	Bills that are created by aggregation that are not yet Approved, and source bills that are pending approval if ones exist. If they don't exist, the report shows the approved ones. Source bills are the bills that are aggregated.
Prorated or Aggregated on Time	Approved	All bills that were prorated or aggregated on time, and their source bills that are approved. So these selections do not have exceptions.
Prorated between Buildings	Pending Approval	All bills that are generated by proration by location, and have a status of Pending Approval. For each of these bills, the source bill is shown even if it has a different status.
Prorated between Buildings	Approved	All bills that are generated by proration by location, and have a status of Approved. For each of these, show the source bill having the Approved status. So these selections do not have exceptions.

The following report is available to the Accounting Supervisor role:

Bill Calendar: The Bill Calendar shows each Bill (from the bill_archive table) on a calendar by Due Date. You can click on a Bill to see it’s details.

For a complete list of reports available for the Energy Manager, see Energy Manager / Facilities Director - Reports Overview.