Sustainability & Risk / Compliance / Contract Manager / Manage Contract Drill-down task

Enter Regulations

As a contract manager, you can enter the regulations which your facility must adhere to. You can then assign to these regulations the contracts that fulfill them. Or, for contracts that are tied to specific regulatory rules, you can model internal goals (initiatives) in the Regulations tables. For example, you might have a goal to ensure a clean working environment, and the work to achieve this goal is outsourced. In this case, you can enter the goal as an initiative in the Regulations table. You can then model the associated contracts and contract terms.

To add regulations, initiatives, or standards. for which you want to associate a contract:

  1. Select the Contract Manager / Manage Contract Drill-Down task (the ab-comp-contract-drilldown.axvw view).
  2. In the Select Contract Item pane on the left, click Add New, and then select Regulation from the menu.
  3. In the Regulation pane on the right, enter the following information, which creates a record in the Regulations (regulation) table.
    4. Regulation

    Enter the unique identifier for this regulation, such as CAA (for the Clean Air Act), or CWA (for the Clean Water Act). You can also use the Regulation field to identify an initiative or a standard. You then use the Regulation Class field to specify which of these this record is for.
    Regulation Class

    Select whether this is a regulation, an initiative, or a standard.
    Regulation Rank Select the degree of importance this regulation has to your organization and its mission. This field enables you to locate regulations by their rank, and to generate reports that target your most critical compliance regulations, such as the Compliance Programs Map and the Compliance Program Count by Compliance Level and Regulation Rank reports.
    Regulation Category

    Select the category for this regulation, such as ENVIRONMENTAL to describe the codes, laws, and regulations which regulate environmental issues. Your Business Process Owner uses the Define Regulation Category and Types task to define the categories that you can select from.
    Regulation Type Select the Type for the Category you selected. For example, select Air Emissions to describe ENVIRONMENTAL regulations that affect air pollution.
    Date Required Compliance Select the date by which your organization must be in full compliance. This date must be after the Date Start entered for the regulation.
    Date Start/Date End Select the date when regulation becomes effective and the date when regulation ends.
    Regulation Authority Select the agency that provides oversight for this regulation. You select a regulatory agency from a list of companies created using the Define Companies task available from the Compliance / Compliance Project Manager task.
    Regulation Name Enter a name that further identifies the regulation to users.

    Parent Regulation

    You can set up a hierarchy of regulations, that is, a parent regulation that includes subregulations, such as the regulation's subchapters and titles. If the regulation you are defining is a subregulation in such a hierarchy, select its Parent Regulation from this list.

    If you set up hierarchies of regulations, from the Compliance Program Manager / Manage Regulations and Initiatives task, you can:

    • Click the Hierarchy icon next to the Regulations field, to view a drill-down list of regulations and their subregulations. You can select a regulation or subregulation for the restriction.
    • Select the include Child Regulations check box so that any child regulations for a selected regulation are also included in the restriction.
    Related Regulation

    If there is a regulation that is related to this regulation in some way other than parent-child, enter it here. For example, a new regulation may replace an older regulation, or a regulation from the EPA may have a similar counterpart regulation from OSHA.
    Description Enter a summary of the regulation that further describes the impact of the regulation on your organization.
    Citation Enter the specific section, chapter, page number, etc. of the law that applies to this regulation.
    Regulation Web Site Enter the Web address for the regulatory agency administering the regulation.
    Web References Use this field to enter the web addresses for web sites with information regarding this regulation.
    Legal References Enter a description of the law and other legal references (court judgments/decisions, Congressional Acts, etc.).
  4. Click Save.
  5. Next, you can enter the contracts required to fulfill this regulation.