Archibus SaaS / Assets / Depreciation
Assets / Asset Portal / Depreciation
Assets / Assets / Depreciation
Assets / Enterprise Assets / Depreciation

Edit Equipment and Property Type

You can review and edit equipment information, including adding a property type for the equipment from the Edit Equipment and Property Types task or from the Edit Equipment by Property Type task.

• Use Edit Equipment and Property Type when you want to work from a comprehensive list of your equipment assets. Using this task, you can update equipment records that do not yet have a property type assigned.
• Use the Edit Equipment by Property Type task when you want to view or edit equipment by the property type to which it is assigned. Using this task, you can update equipment records that already have a property type assigned.

From Web Central, the Edit Equipment and Property Type and Edit Equipment by Property Type tasks present a Web form to enter and update data; from the Smart Client the task is shown in a grid view. Grid views are the most efficient method when doing bulk updates. The following procedures are applicable to both tasks.

Data Required for Depreciation Calculations

Depreciation calculations work with a number of fields in the Tagged Furniture and Equipment tables. When assigning property types, you should also verify that the following fields have valid values as these fields are used in calculating depreciation:

• Purchase Price
• Salvage Value

• Install Date (for equipment)
• Delivery Date (for furniture)

Edit or Add Equipment and Property Type

To add or edit equipment and property types:

1. Select Depreciation / Edit Equipment and Property Type.
2. From Web Central, do one of the following:
   • To edit an existing equipment record, select an item from the Equipment list to edit it.

     The Equipment panel displays the fields for editing an equipment record.

   • To add a new equipment record, click Add New at the top of the Equipment panel.
3. From the Smart Client, do one of the following:

   • To edit an existing record, double click in the record.

   • To add a new record, click in the first row of the grid.

4. For a new record, enter the following required field:

   Equipment Code: This is the unique identifier (primary key) for the equipment.

5. Enter the following fields that are required to calculate depreciate for the asset: 
• Install Date: Select the date the equipment was installed. Depreciation calculations use the date the equipment was installed to calculate expenses.
• Purchase Price: Enter the price you paid for the item.
• Salvage Value: Enter the salvage value of the item.
• Property Type: Select the classification that determine how depreciation values are calculated.
6. Enter the following recommended validated fields by selecting a value from the Select Value list.
   • Equipment Standard -- Enter the type of equipment item by choosing from the pre-defined standards.
   • Building/Floor/Room Code -- Use these fields to manually document the location of the equipment item.
   • Division/Department Code -- Use these fields to document the organization that uses the equipment item. This is often the organization responsible for the room in which the equipment item is located.
   • Employee Name -- Select the employee using the equipment item.
7. Enter the Serial Number if the equipment asset has one.
8. From Web Central, you can also add:

   Cost to Replace: Use this field to document the cost of replacing this item. The Maintenance domain uses this in its Equipment Replacement Analysis report.

9. To save your entries, do one of the following:.
• From the Smart Client, click outside the row you are editing.
• From Web Central, click Save.

Edit or Add Equipment by Property Types

To edit or add equipment by property type:

1. Select Edit Equipment by Property Type.

   The Equipment Inventory by Property Type screen shows a list of all your defined property types.

2. From Web Central, do one of the following:
   • To edit an existing record, select a property type from the Property Type list, and then select the equipment to be edited from the Equipment list.

     Note: To restrict the list using the Smart Search console, enter data in the text boxes under the column headers, and press Enter on your keyboard to set the restriction. See Smart Search Consoles.

   • To add a new equipment record, select a property type from the Property Type list, and click Add New at the top of the Equipment list.

     The Equipment pane displays the fields for that equipment.

3. From the Smart Client, expand the property type to show its associated equipment, and then do one of the following:

   • To edit an existing record, double-click in the cell to be edited.

   • To add a new record, click in the first row of the grid.

4. For a new record, enter the following required field:

   Equipment Code: This is the unique identifier (primary key) for the equipment.

5. Enter the following fields that are required to calculate depreciation: 
• Install Date: Enter the date the equipment was installed.
• Purchase Price: The price you paid for the item.
• Property Type: Select the classification that determine how depreciation values are calculated. This field is filled in with the property type you selected, but you can select a different property type if needed.
6. Enter the following recommended validated fields by selecting a value from the Select Value list:
   • Equipment Standard -- Enter the type of equipment item by choosing from the pre-defined standards.
   • Building / Floor / Room Code -- Use these fields to manually document the location of the equipment item.
   • Division / Department Code -- Use these fields to document the organization that uses the equipment item. This is often the organization responsible for the room in which the equipment item is located. I
   • Employee Name -- Select the employee using the equipment item.
7. Enter the following field:

   • Cost to Replace: Use this field to document the cost of replacing this item. The Maintenance domain uses this in its Equipment Replacement Analysis report.

8. Enter the Serial Number if the equipment has one.
9. To save your entries, do one of the following:
   • From Web Central, click Save.
   • From the Smart Client, click outside the row you are editing.