Archibus SaaS / System / Archibus Administrator - User and Security
Archibus SaaS / System / SaaS Administrator
System / Archibus Administrator - User and Security

Archibus Administrator - Users and Security Overview

Archibus Administrators in charge of users and security will find their documentation in:

• the Add-In Manager section of System Management Help
• the Archibus Web Central User's Guide / Add-In Manager section of the Contents of Archibus Help

The Archibus Administrator - User and Security role is organized as follows.

License Management

Use these tasks to obtain information about the version of Archibus, the version of the database, current license usage, and so on:

• View Program Information and License Usage
• View Users Logged into Archibus
• Track Mobile Device Registration
• View Notification Log (email and OnSite push notifications)
• View Database Revision Number

Security Groups and Roles

See also Getting Started with Roles, Users, and Processes in System Management Help.

Task	Description
Add or Edit Security Groups	Create security groups that determine to which Archibus information a user has access. Security groups can control the Navigator entries a user can see, as well as the database fields a user can view and edit (the Review Group and Edit Group fields of the afm_fields table). For example, you can establish that only users in the Finance security group can view and edit the fields in the Employees table holding salary data, and only users in the Finance security group have access to the Analyze Finances application of the Maintenance domain.
Add or Edit User Roles	Run this task to add new user roles, or edit existing ones.
Assign Security Groups to Roles	Assign security groups to user roles. A user can be assigned to only one role, but that role can include up to ten security groups.
Assign Processes to Roles or Users	Run this task to determine the Navigator entries (processes and roles) for a particular user.

User Management

Task	Description
Add or Edit Users	Run this task to add new users or edit their properties.
GDPR - Search Personal Information	If your site has implemented GDPR, use this task to access personnel information from multiple tables in one view. From here, you can view, update, export, and delete personnel information in accordance with GDPR regulations.
View Users and Processes	View a list of all users and the applications and processes to which they are assigned. The screen is initially sorted by User Name, but you can change the sort to application or process.
Create User Identities from Employees Synchronize User and Employee Identities	The Archibus Users table and the Employees table both hold information about Archibus users. Use these tasks to synch your user and employee data and set up email addresses to support the system's automatic email notification features.
Password-related tasks	See Using the Reissue Password Wizard in System Management Help.