Archibus SaaS / Reservations

Reservations module: Overview

The Archibus Reservations module provides tools for reserving working space and meeting space, as well as managing reservations of space and resources within the facility.

Users can reserve:

• working spaces (seats), such as an office for visiting staff. These reservations are known as bookings, and the process is known as hoteling.
• meeting space rooms, such as conference rooms, training rooms, and theaters. These rooms can have associated room arrangements that the requestor specifies.
• resources, which can include:
• unique resources, such as a specific laptop or projector
• limited resources, such as IT personnel or a printer
• unlimited resources, items that can be ordered in any amount, such as catering services

After a reservation or booking is made, the automated workflow rules ensure that the appropriate employees and external guests receive email notifications of the reservation.

Concepts

General

• Reservations Module: Business Results
• Comparing Reservations for Meeting Spaces and Working Spaces (Hoteling)
• Integrating with Other Modules and Mobile Apps

Meeting Space concepts

• Types of Meeting Space Reservations
• Private Meetings
• Multiple Ways to Reserve Rooms
• Capacity 
• Editing Meeting Space Reservations
• Roles
• Archibus Plugin for Microsoft Outlook Overview
• Archibus Extension for Microsoft Exchange
• Monitoring Room Mailboxes (System Management Help)
• Email

  • Reservations and Email

  • Working with Email Notifications

Working Space (Hoteling/Booking) concepts

• Uses of Hoteling
• How the Hoteling Features Search for Available Seats
• How Bookings are Created

Typical Workflow

• Reservations Module: Typical Workflow