Getting Results with Archibus

Condition Assessment

Many facility managers take pro-active steps to prevent problems before they become critical to business operations and employee safety by regularly performing condition assessments.

With a condition assessment, assessors in the field evaluate the condition of the facility and its equipment to ensure that assets are operating according to established operational and safety guidelines. Items that are not up to standard are noted so that they can be addressed before problems arise.

With  the Condition Assessment application, you first document the condition of your facility by asking questions such as the following for each equipment item and area:

Once you identify problems in your facility, you can plan how to resolve them using the application's prioritizing and cost estimating tools. You can then manage their resolution using the tasks of this application. Alternately, you can manage them with work orders if you have the Corrective Maintenance application.

Condition Assessment

Location

Archibus non-SaaS.

  • Capital Projects / Condition Assessment

Archibus SaaS:

  • Condition Assessment

Business Result

Safe and efficient facility.

Assurance that building and equipment assets are maintained according to the current regulations and business goals.

Prolonged service life of individual assets by identifying minor repair issues before the condition deteriorates to the point of replacement.

Avoidance of system malfunction, which negatively affects productivity and employee safety.

Used By

Field Assessors

Assessment Managers

Business Process Owners

Building Owners

Reasons for Automating

Provide a system for field assessors verifying the condition of the facility.

Enable assessment procedures to take advantage of highly portable handheld devises such as mobile devices and tablet PCs.

Provide analysis of assessment data to aid in decision-making.

Focus attention on the high-priority, high-impact deficiencies.

Provide a system for prioritizing deficiencies.

Automatically generate work orders for addressing deficiencies.

Take advantage of classifications developed by the Construction Specifications Institute (CSI), which provide a common system of organizing facilities, infrastructure, and construction data.

Prerequisite Applications

Space Inventory documented to the Room level

Equipment Inventory

Results/Reports

Condition Scoreboard

Assessment Project Statistics by Location

Building Condition Summary

Assessments with Condition Ratings Greater than 25

Open Safety Issues

Work Request Summary by Active Assessment Items

Work Request Statistics by Assessment Project

Unacceptable Assessment Items by Priority

Costs and Ratings by Classification reports

Equipment Assessment by Level 3 Classification

Highlight Locations with Issues  reports

Applications Using the Results of this Application

Corrective Maintenance

Capital Budgeting

Assessments Mobile App

The following users are typically involved in assessing the condition of a facility and resolving deficiencies.

User

Tasks

Field Assessors

Travel throughout the facility documenting the condition of  rooms and equipment. This can be done with a laptop, tablet PC, or mobile device (if they have the Assessments mobile app).

Assessment Managers

Manage condition assessment projects.

Set up the Condition Assessment application on handheld devices.

Download collected data from the handheld devices to the Archibus database.

Analyze assessment data and the condition assessment scoreboard.

Estimate costs for corrective actions.

Recommend action steps to address deficiencies.

Generate work requests to resolve deficiencies.

Business Process Owners

Define condition assessment projects.

Develop essential data about the facility.

Develop Construction Specifications Institute (CSI) classifications.

Develop typical problem resolutions from which field assessors can select when documenting conditions.

Building Owners

Review summary reports.