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Space / Occupancy / Background Data

Setting Employee Capacity for Rooms in Bulk

Note: Space module users can set this using the Foundations / Background Data / Define Room Types task (ab-ess-def_rmtype.axvw). See Set a Room's Employee Capacity to One Occupant Based on Room Type (Foundations).

The Employee Capacity field of the Rooms table documents the number of employees that can occupy a room at a given time. You might have a room that houses two desks and therefore can house two employees. In this case, the room would have an Employee Capacity of 2. Similarly, a room with one desk has an Employee Capacity of 1. Storing the employee capacity of a room is important for ensuring that you make the best use of your space and do not have a lot of rooms with excess capacity.

Typically, all rooms of the same room type will have the same capacity. For example, in the sample data, rooms of Room Type OAOFF-OFF1 should house one employee and rooms of Room Type OAOFF-OFF2 should house two employees.

Rather than individually set the Employee Capacity field to 1 for rooms assigned to OAOFF-OFF1, you can apply set a capacity of one occupant to all rooms assigned to the OAOFF-OFF1 room type. To do this, you use the Update Room Capacity by Room Type task.

Note that the task sets the Employee Capacity field of the Rooms table to 1 for all rooms assigned to the chosen room types. Therefore, you would not want to use this action for the OAOFF-OFF2 Room Type, which should house two employees. Likewise, rooms categorized as vertical penetrations, rest rooms, mechanical closets, or meeting rooms should have an Employee Capacity of 0 and are not applicable for use with this task.

Procedure

  1. Review your Room Type records to determine those whose rooms should have an Employee Capacity of 1.
  2. Choose the Update Room Capacity by Room Type task from the paths listed at the top of this topic.
  3. In the left pane, select all Room Types that should house 1 employee. If all room types within a category should house 1 employee, you can select the Room Category; this will automatically select all Room Types within this category.
  4. Be sure that you do not select Room Types such as rest rooms, circulation areas, and kitchens that should not house employees.
  5. When satisfied with your list of Room Types, click the Update Employee Capacity button in the right corner. In the Rooms table, the system sets Employee Capacity to 1 for all rooms assigned to the selected room types.