Capital Projects / Projects

Contract (Process Overview - Vendor Help)

While the employer is carrying out the procurement tasks, vendors can complete the vendor tasks found in the Contract process. Vendor tasks include bidding on projects, updating an action item's status as it is completed, and issuing invoices.

For a description of the entire project management workflow, see Projects Application Overview.

The Contract process includes the following tasks:

  1. Review Work Packages Out for Bid and enter bids: Review work packages and enter bids. You can also review bids that you have entered, and edit them if their Bid Status is Submitted or Created. Review Work See Reviewing Work Packages and Submitting Bids.
  2. View Contracts: If your bid has been approved, the next step is to set up a work package contract with the employer. If the employer attaches a contract that is based on the details of the work package bid that you submitted, you can view the contract file from this task. See Reviewing Contracts (Vendor Help).
  3. Review Actions by Date and Time: Review action items that have a duration that falls within a specific time frame. See Reviewing and Updating Actions.
  4. Request Change Order: Create a change order when you need to request a change in a work package action. See Requesting and Reviewing Change Orders.
  5. View Change Orders: View change order details, including whether the status of a change order has been changed to Approved. See Requesting and Reviewing Change Orders.
  6. Update Actions: Each work package is made up of a variety of actions. It is important that you keep track of each action and update the action as it progresses towards completion. See Reviewing and Updating Actions
  7. Create Invoices: Create and submit invoices for work you have completed. See Creating Invoices.
  8. View My Invoices and Payments: Review all of the invoices that currently exist for each work package, and any payments that have been made for an invoice. See Reviewing Invoices and Payments.