Real Property / Strategic Financial Analysis
Recording Data for Your Real Estate Assets
Types of assets
You record real estate assets in the following tables:
For this type of asset ... | ... enter it in this table. |
---|---|
Land | Properties table |
Building | Buildings table |
Equipment whether it is inside or outside the building | Equipment table |
Capital projects and routine maintenance projects | Projects table |
Recording asset values
More specifically, use the method in the table below to record the asset values.
If you have ... | such as ... | record total asset value... | ... divide cost of buildings and land. |
---|---|---|---|
Land Assets |
Undeveloped land Land held in trust for future development opportunity |
in the Properties Table as Market Value Note: Properties can consist of one or more parcels, with or without buildings assigned. |
Typically, the value of Land is not depreciated. |
Property asset with one Buildings assigned |
An office building A parking garage A storage warehouse |
in the Buildings Table as:
Note: Enter a Property table record assigned to one Building Code. |
in the Financial Analysis Parameters table as:
|
Property asset with multiple Buildings assigned | A university campus manages a single large property with multiple buildings for classrooms, labs, and student housing. |
in the Buildings Table as:
Note: Enter one Property table record assigned to multiple building table records. |
in the Financial Analysis Parameters table as:
|
Multiple Properties with one Buildings assigned | A university campus owns a single, large building for dormitory facilities which expands over multiple property addresses. |
in the Buildings Table as:
Note: Enter multiple Property table records assigned to one Building Code. |
in the Financial Analysis Parameters table as:
|
Structures or outside equipment that require maintenance |
A cell tower A telecom and power shed for a cell tower A billboard |
In the Equipment table as:
|
in the Financial Analysis Parameters table as:
|
Structures
The above is the recommended way of recording assets. Some sites will instead record some non-building real estate assets for example, cell towers, parking garages) as structures in the Properties table. If you do so, record these in the following way.
- If the structure is alone on an owned plot of land, record the total asset value of the structure plus any land in the Book Value and Market Value fields of the Properties table.
- If the structure is on a leased plot of land, record the total asset value of the structure alone in the Book Value and Market Value fields of the Properties table.
- If the structure is one of many structures, equipment items, and buildings on an owned plot of land:
- record the total asset value of the structure alone in the Book Value and Market Value fields of the Properties table.
- record the total asset value of the land asset in the Properties table as described above.
Recording data for property, buildings, projects, and equipment
To run the Strategic Financial Analysis action for project and equipment, be aware of the following:
- Project data: In addition to the data described in the below table, ensure that you enter and maintain the following data:
- For Forecasting Capital Costs for projects, ensure that your project is assigned to a building, as costs are tracked with buildings.
- The Aggregate Operating Expense calculations collect the actual costs from activity_log records, and sum them by Building Code and Cost Category by month
- Capital improvement projects have action items assigned a Cost Category = ‘PROJECT – CAPITAL%
- Expense projects have action items assigned a Cost Category = ‘PROJECT – EXPENSE%’
- Equipment data. For Strategic Financial Analysis, you need to develop only capital equipment or equipment that you may want to depreciate.
- You can alternatively define a capital project that holds a group of equipment items (for example, 300 desktop computers) that you have purchased as a group, and will depreciate as a group.
- For Forecasting Capital Costs for Equipment, ensure that your equipment is associated with a building (for inside building equipment) or with a property (for outside building equipment, such as a wind mill or cogeneration plant.)
The following table describes where to record the data depending on what Archibus applications you are using:
Working with... | and you have this Archibus application ... | ... develop this data |
---|---|---|
Properties | ||
If you do not have the Archibus Portfolio application |
Use the Smart Client view to enter and maintain Properties records:
|
|
If you have the Archibus Portfolio application | Use the Portfolio Edit Wizard to add the building and manage its Ownership Transaction. See Overview of Tasks for Editing Leases and Portfolio Items. | |
Buildings | ||
If you do not have the Space Inventory application |
Use Smart Client view to enter and maintain Buildings records:
|
|
If you have the Space Inventory application |
Develop space inventory normally. |
|
If you have the Personnel Inventory & Occupancy application |
Develop space inventory normally. |
|
If you have the Portfolio application |
Use the Portfolio Edit Wizard to add the building and building Ownership Transaction details. See Portfolio Edit Wizard. |
|
Projects |
|
|
Supports both capital improvement projects versus expense projects. Each project can be a mixture of capital expenditures and project expense costs. |
||
If you do have the Archibus Projects application |
Run the standard request and estimation process for projects. The Aggregate Operating Expenses action aggregates the Action Item costs by their Project - Cost Categories. |
|
If you do nothave the Archibus Projects application |
Use Smart Client view to create projects, and enter in the Cost – Budgeted value for each project code. Maintain the following data:
Now run the Aggregate Operating Expenses action. The Aggregate Operating Expenses action aggregates the Action Item costs by their Project - Cost Categories. |
|
Equipment |
. |
|
If you do not have Archibus Assets |
Use Smart Client view to enter and maintain Equipment records:
|
|
If you have Archibus Assets |
Develop the Equipment assets as you normally do. You can use the Asset Portal, Assets, or Enterprise Assets application to develop this data. |