Real Property / Leases / Background Data
Leases: Background Data
Define the background data required for working with the Leases application using the Real Property / Leases / Background Data process.
The process includes these tasks:
Task | Description | Help Topic |
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Define Geographic Locations Define Properties Define Locations Define Counties |
Basic lease information | |
Select Lease Area Method |
Select the method (group, room, or suite) that you are using for depicting leased areas in floor plans. The Lease Area Method is used:
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Define Facility Types | By designating the facility types for your suites, you are able to group key performance indicator charts by the way the building is used. For example, you can generate a chart for a building showing its total estimated suite area for manufacturing areas and for office areas. | Defining Facility Types |
Define Accounts |
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Define Accounts |
Define Companies |
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Define Companies |
Define Employees | You can add or update staff or contractor information. The employees you add are available in the selection list for the Exercised By field when Lease Administrators add options or amendments from the Options or Amendments tabs. | Define Employees |
Define Contacts |
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Define Contacts |
Define Cost Categories |
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Define Cost Categories |
Define Responsibility Categories |
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Define Amenity Types |
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Defining Amenity Types |
Communication Types | Define the Communications Types that Lease Administrators can associate with communication log items. For example: memo, report, approval. | Define Communication Types |
Define Alerts | Define how and when alerts for option and lease due dates are issued to Lease Administrators and Portfolio Managers. | Manage Alerts |
Define Lease Templates |
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Define Fiscal Year |
This task enables you to enter the fiscal year start date for the financial calculations used in reports. |
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Define Lease Highlight Patterns | When Lease Administrators view the Highlight Suites by Lease report, the drawing highlights suites according to the lease the suite is associated with. The patterns that these queries use to highlight asset symbols by owner depend on the values you set for the Leases table’s AutoCAD highlight pattern fields. Use the Define Lease Highlight Patterns task to define the highlight pattern used for specific lease records. | Defining Highlight and Hatch Patterns |