Moves

Archibus non-SaaS

• Space / Moves

Archibus SaaS 

• Space / Move Coordinator process

Improved move project management and move execution as a result of better communication and coordination between general staff, IT, facilities, movers, telecom staff, and others involved in moves.

Risk reduction.

Reduction of disruption to the business as a whole.

Improved overall employee satisfaction resulting from a smoother move process.

Reduction of move costs.

Move Requestors

Department Managers

Craftspersons (moves, maintenance personnel, telecom technicians)

Move Coordinators

Move Scenarios Planners

Data and Voice Coordinators

Executives

Business Process Owners

CAD Users

Reduce the complexity, risks, time, downtime, and costs associated with box moves.

Reduce or eliminate paper.

Achieve a fast-track schedule, and reduce the “catch-up” time needed to control the contingencies.

Efficiently execute crunch moves.

Generate churn rates and other move statistics.

Manage and evaluate multiple trial layouts.

Space Inventory

Personnel Inventory and Occupancy

Equipment Inventory

Jack Inventory

Web-based move request forms

Web-based move editing forms

Web-based move approval forms

Web-based move routing forms

Web-based move updating forms

Group Moves report

Individual Moves report

Group Move Spreadsheet

Move Calendar

Move Scenario

Move Statistics by Location

Move Statistics Chart by Location

Move Statistics by Organization

Move Statistics Chart by Organization

Move History

Highlight To/From Locations

Practices vary between sites, but typical move requestors are:

• department managers requesting moves for new hires to their departments, as well as departures from their departments
• Human Resources personnel requesting rooms for new hires or departures (if not handled by the department manager)
• department managers requesting moves to accommodate promotions or reorganization within their department
• IT staff requesting old equipment to be moved to storage
• division or business unit managers responsible for implementing large-scale company reorganizations
• facilities managers and move coordinators responsible for overseeing a move to a new facility or merging staff after an acquisition

These users  initiate the move by entering a request into the Moves system, specifying the current and new locations and special notes about the move. If they have access to the Workplace Services Portal mobile app or Archibus Workplace, they can request employee moves from their smart phone or mobile device.

Receive email informing them as to whether the move request has been approved or denied.

Request moves.

Receive notification of the status of moves as they progress through the Moves system.

Act as an approving manager for move involving their staff.

Track their department's churn rate by reviewing the “Churn Rate by Department” report.

Develop different scenarios for room assignments so that stakeholders can review these alternatives.

Generate reports of these scenarios, including CAD layouts, to visualize the proposed room assignments and facilitate review.

Implement the chosen scenario to automatically update the room assignments for the move with the assignments used in the selected scenario.

Request large-scale moves due to corporate reorganizations and mergers.

Enter details about a requested move.

Estimate the cost of the move

Detail the execution of the move with specific actions for craftspersons to follow.

Route a move request for approval, or auto-approve the move request.

Issue moves.

Monitor move orders while they are in process

Complete move order details such as information on specific action items, actual hours spent on the move, completion date, and special notes.

Analyze churn rates.

Manage the voice network and data network aspects of a move.

Confirm that network access is established.

Develop new scenario layouts in CAD.

Run Smart Client CAD commands to generate trial CAD drawings and inventory from existing inventory drawings.

This group includes: movers, maintenance personnel, and telecom technicians.

Execute the specific tasks required for the move, such as moving equipment and furniture, installing shelves, cleaning out an office, and connecting the cables.

Consult the move management system for details of their assigned jobs.

Update the move management system with details of the completed job.

Enter into the system all background facility data required for moves.

Assign processes to staff based on their roles.