Getting Results with Archibus
Space Chargeback (Transactional)
In today’s world of telecommuting and flexible working schedules, employees often share offices, such that one employee occupies an office two days a week and another employee uses the office the remaining three days. If these two employees are from different departments, the use of the room should be divided proportionately between the two departments.
Similarly, employees of different departments may share an office, such that each day the office houses three employees of different departments: the Graphics department occupies 50 percent of the room, the Marketing department occupies 25 percent of the room, and the Editing department occupies 25 percent of the room. For an accurate chargeback analysis, the cost of this room should be distributed among these three departments by these percentages.
The Space Chargeback process handles situations such as these so that departments are charged for shared space according to the amount of time they use the space, or the amount of space they use within a shared room. Thus, shared areas can be paid for by the departments that actually use them, and do not have to be classified as general common areas that must be paid for by all departments. This is particularly important for sites in which space is very expensive and departments require a detailed accounting of the exact space for which they are being charged.
For those rooms that are not shared, you simply leave the default of 100 per cent time and 100 per cent space usage. For those rooms that are shared, you enter the percentage of time or space that each department uses the room.
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Space Chargeback |
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Location |
Archibus non-SaaS offering:
The Use Workspace Transactions? application parameter is set to Yes. Note: Transactional space inventories are not available in the Archibus SaaS Space module. |
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Prerequisite Applications |
A room, group, or mixed space inventory developed with the Space Inventory application. |
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Chargeback Is Based On |
The percentage of time that a department uses a room, or the percentage of space within a room that a department occupies. |
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Who Should Use |
Sites with a high percentage of shared offices. Sites for which space is expensive and an exact accounting of departmental space use is required. |