Getting Results with Archibus

Forecasting

Real estate practitioners need to model how they allocate space to their lines of business, to track the costs associated with their space, and to evaluate how their space needs will change over time. They need to compare their portfolio resources to their business needs at different points in time to do gap analysis.

You can use the Forecasting application's Portfolio Forecast Wizard to quickly plan and allocate space over a time period. The application enables you to easily build a forecasting model by allocating floor area to organizational groups. You can manually add estimated areas for these groups, or you can have the system use areas derived from CAD drawings if available.

This model provides a top-down view of your space use by taking the total space used by your organizational groups, and rolling this area up to departments and division. The application provides a stack diagram chart to visualize space allocation over time, space gap analysis and headcount projection charts, and space analysis reports.

The application includes a Cost Forecasting process that enables the planner to project the cost of the space based on actual building costs, such as rent and maintenance. Costs are then allocated to organizational units based on their percentage of the overall building allocated area.

Note: In addition to Forecasting, you can work with the Advanced Forecasting application. Introduced with Archibus V.22, the Advanced Forecasting application has a greater scope than Forecasting and uses the Space & Portfolio Planning Console and new stack plan technology. Forecasting users who want to upgrade to Advanced Forecasting can run a script to update their existing data to the format required by Advanced Forecasting. For information on the script, see the V.22 Revision History, located on the Table of Contents at Support Documentation / Revision History.

Forecasting
Location	Archibus non-SaaS Real Property / Forecasting Note: This is not available in Archibus SaaS.
Business Result	Multi-year forecasts of space allocation in a consistent format. Structured information that supports executive decision making for space planning and master planning. A time-saving process that enables you to quickly allocate space. Annual cost projections by building with the ability to prorate these costs to business units based on the space allocation forecast. An easily-developed space chargeback system.
Used By	Executives Portfolio Managers Facility Managers Space Planners Move Planners
Reasons for Automating	To efficiently model the current and future allocation of space. To quickly develop space reports and stack plans to provide data analysis and visualization that support decision making. To enhance the ability to forecast or project space use in the future. To develop a cost forecasting and chargeback system based on a building's real costs. To provide portfolio cost analysis reports by business unit and building to support decision-making.
Prerequisite Applications	Development of background data for sites, buildings, and floors, and optionally suites.
Results/Reports	Stack Plan Portfolio Forecast Department Analysis Portfolio Forecast Building Analysis Space Gap Analysis Chart Headcount Projection Chart Cost Forecast Department Analysis Cost Forecast Business Analysis Department Analysis