Capital Projects / Condition Assessment / Assessment Manager
Sustainability & Risk / Sustainability Assessment / Assessment Manager
Entering the Cost of Resolving Deficiencies
After the work to resolve a deficiency has been completed, you can enter the cost of resolving this issue. Taking the time to track and enter the cost of resolving an issue will enable you to generate assessment analysis reports that include this important cost information. If you have previously estimated the cost of resolving deficiencies, you will be able to compare your estimated and actual costs.
Note: If you are using the Corrective Maintenance application to manage your work requests, you can complete the cost information for assessment items by obtaining it from the Total Cost field of the associated work request.
- Open the Manage Assessment Items task, and select the assessment project for whose assessment items you wish to enter actual costs.
- Select the Show button to see all assessment items for this project.
- The system shows as many assessment items for this project, as can display in the lower pane.
- If necessary, use the filter console to limit the list of assessment items. For example, you may wish to see items whose Status is Completed.
- If you wish to restrict your items by a criteria not offered in the filter console, you can use the Smart Search button (located to the left of the top record) and enter the value in the field by which you want to restrict. For example, you can search for items whose Recommended Action is Repair, or whose Conditions Value is Poor.
- Complete the following fields.
- Cost Actual (Expense) -- Actual cost to remedy this item as an expense. This normally applies to items with a useful life of under one year, as otherwise you would want to treat the item as a capital cost.
- Cost Actual (Capital) -- Actual cost to remedy this item as a capital expenditure. This is the amount spent during a particular period to acquire or improve long-term assets such as properties, plants, and equipment.
- Capital Program -- Enter if this is deferred maintenance, adaptation, or capital renewal.
- You can now run reports that present actual cost information, such as the following:
- Building Conditions Summary
- Building Sustainability Summary
- Assessment by Project
- Assessments with Condition / Sustainability Ratings Greater than 25
- Open Safety Issues