Getting Results with Archibus

Health & Safety

Ensuring a safe working environment that adheres to all government regulations is a priority for any organization, not only to avoid costly violation fines, but more importantly, to protect a company's most valuable assets --- the lives and health of its employees. To ensure a safe working environment, many organizations develop safety programs that identify the various types of work performed at a site, and for each type of work document the required:

The Archibus Health & Safety application manages the vital components of a company's safety program, as well as provides a system for tracking workplace accidents (incidents) when they do occur. With this wealth of information, safety officers can:

Additionally, to empower employees with access to their safety-related requirements, the Health & Safety application provides self-service tasks for employees:

Videos

The following videos overview Health & Safety features:

Health & Safety

Location

This is available in both Archibus SaaS and the Archibus non-SaaS offering.

  • Sustainability & Risk / Health & Safety

Business Result

Provide a safe environment for all employees

Improve operational efficiencies by managing health and safety information.

Reduce the costs, risks, time, and complexity of ensuring that safety regulations and requirements are followed.

Reduce lost production, medical expenses, and disability compensation due to injury or illness.

Used By

Safety Officer

Facilities Manager

Individual Employees

Auditors

Reasons for Automating

To better meet health and safety requirements by ensuring that employees are adequately trained and protected.

To decrease the risk of regulatory violations.

To avoid costly penalties and fines of regulatory violations.

To reduce the manual effort required to managing a safety program.

To better prepare for regulatory audits.

To manage safety incidents that to occur.

Prerequisite Applications

None

Applications Using the Results of this Application

Service Desk

Incidents Reporting mobile app

Reports/Results

Pending Training

Pending Medical Monitoring

Pending PPE Renewals

OSHA Accident Report, Form 301

Incident Map

Incident Summary

Incident Service Requests

Incident Count

Incident Log

Incident Details

Incident by Type, by Location

Recent Incidents

Work Restriction reports

Medical Monitoring reports

Training Program reports

Training, PPE, and Medical Monitoring by Work Category/Employee

The following users work with safety programs:

User

Tasks

Safety Officer

Track workplace accidents and the affected employees by noting causes, responses, witnesses, injuries, corrective actions, and so on.

If the site is using the Incidents Reporting mobile app, safety officers can review the data that is reported from the field using mobile devices and then add to it as necessary.

Analyze workplace accidents in order to reduce future occurrences and improve overall safety.

Create and manage requirements for training, medical monitoring, and PPE for each particular job type (work category) and then assign these requirements in bulk to individual employees.

Assign employee-specific training, PPE, and medical monitoring to an employee.

Manage restrictions against employees performing certain tasks, whether due to general medical conditions, injuries sustained on the job, or general safety conditions, such as a lack of training or protective equipment.

Define schedules for training programs, PPE distribution, and medical visits.

Monitor upcoming and overdue safety program requirements.

File OSHA and other required accident reports.

Manage the library of safety-related documents.

Facilities Manager

Identify concentrations of illness or accidents in a building area and then take action to determine cause and solution.

Clean up after workplace accidents using the service request system.

System Administrator

Implement a system for automatically notifying employees of upcoming safety requirements.

Implement a system for automatically notifying safety officers of accident reports and updates to accident reports.

Employee

Review assigned training programs, PPE, medical visits, and work restrictions.

Review reports of workplace accidents they are involved in.

Use self-service forms to enter workplace accidents that occur.

If the employee has access to the Incident Reporting mobile app, they can report incidents using their smart phones and then sync the device to upload the data to the database.

Teacher or Doctor

Certify that required training or medical exams are complete.

Note missed training opportunities and medical visits.

Auditor

Review safety-related documents, policies, and audit results.