Sample Users

The sample HQ database contains the following sample users. You can experiment with Archibus by signing in as these users. For information on working with these sample users in non-English locales, see Set a Sample Archibus Foundations or SaaS User to a Non-English Locale.

If you wish to sign in as these sample users, you can obtain the user passwords from Customer Support.

User Sign-in Name Major Tasks Interface Role

Self-Service Employee or Building Guest

Select the "Sign in as Guest" option on the Archibus sign-in page.

Make requests for maintenance, conference rooms, working space, moves.

Locate employees and departments on floor plans.

Note: By default, the GUEST account is enabled. Clients who want to ensure that visitors cannot access the system can disable the Guest account by having their SaaS Partner Administrator delete the GUEST records in the Archibus Users (afm_users) table.

Archibus Workplace GUEST
Self-Service Department Manager AFM-EM

All of the features of the GUEST user, plus:

  • Request a group move
  • Request a move for a team member
  • Add new employees to your department's employee list
  • Release the office of a departing employee

Note: The AFM-EM user has department manager features because it is designated as a department manager in the Employees table or Departments table. See Set up a department manager to access the manager features of Archibus Workplace.

Archibus Workplace GUEST
Foundations Manager AFM-FDN

Develop facilities data

Enter users into the system

Manage requests made by self-service users

Manage space assignments

Manage employee occupancy

Manage workflow

Various tasks, including:

  • Archibus Workplace
  • Service Console
  • Space Console
  • reports
  • tasks for developing background data
4 - PROCESS OWNER - FOUNDATIONS (ACP)
CAD User AFM-CAD

Develop CAD floor plans and BIM models

Publish enterprise graphics

Smart Client Extensions for Revit and CAD 2 - CAD/BIM USER (ACP)
Mobile User AFM-CF Work with mobile apps Mobile apps OPS CRAFTSPERSON (ACP)
Modules Manager AFM-MOD

Work with modules

Web Central 4 - PROCESS OWNER - MODULES (ACP)
SaaS Administrator AFM-CLI

Bulk edit data using the Smart Client

Customize home pages, and republish home pages

Mark Archibus documents as ready to be archived

Configure mobile apps for their company's needs

Configure parameters controlling behavior of mobile apps and modules

Define and manage users authorized to access the system; they cannot manage power users who are assigned the 4 - PARTNER ADMINISTRATOR (ACP) and SYSTEM ADMINISTRATOR (ACP) roles

Web Central

Smart Client

4 - CLIENT ADMINISTRATOR (ACP)
SaaS Partner Administrator AFM-BP

All of the tasks of the SaaS Administrator (above), plus:

  • Define and manage users authorized to access the system; they cannot manage power users who are assigned the SYSTEM ADMINISTRATOR (ACP) role.
  • Define reports
  • Manage workflow rules
  • Define performance metrics and add them to home pages
  • Make home pages available to users by assigning home pages to roles
  • Manage automatic look-ups
  • Manage users and licenses
  • Manage VAT and multi-currency
  • Manage CAD and BIM settings
  • Configure connectors for transferring data to and from external systems
  • Archive documents

Web Central

Smart Client

4 - PARTNER ADMINISTRATOR (ACP)
System Administrator

ADMIN

(Product Hosting Team)

 

All system administration tasks. This includes all tasks for the SaaS Partner Administrator (above), plus tasks such as:

  • Configure authentication
  • Configure Archibus to use client's SAML
  • Upgrade to new versions
  • Apply security updates
  • Manage and back up databases

Web Central

Smart Client

SYSTEM ADMINISTRATOR (ACP)