Space Surveys and Mobile Apps (Concept)

To determine how space is actually being used at a site and to discover inconsistencies, facility managers periodically conduct space surveys, in which space auditors in the field note current space use. Comparing an electronic space inventory to real-world conditions is an important part of maintaining an electronic inventory or monitoring a space project.

The following table summarizes typical properties of project-based and comprehensive space surveys.

	Comprehensive	Project-Based
Purpose	Compare electronic inventory and actual use.	Capture space at various points during moves, strategic planning, reconfiguration, and construction projects.
When Typically Conducted	Annually	At various phases of the project
Typical Scope	Entire floor or the entire building	Partial floor
Example	Provide a starting point for an electronic space inventory. Catch inconsistencies between the electronic inventory and field conditions, such as: a storage room converted to an employee office a department claiming a vacant office for their use multiple employees housed in an office designed for one employee employees moving offices without informing the facility manager of the change.	Verify as-built conditions Provide a staring point for a project. Verify that a project was completed properly
Mobile App to Use	Space & Occupancy Survey (does not support projects)	Space Book (supports projects)

Archibus provides two mobile apps so that auditors in the field examining real-life conditions can review the current electronic inventory and update the official electronic inventory as needed.

Mobile App	Description
Space & Occupancy Survey	Does not support projects and a review process. Supports occupancy and both types of space inventories: workspace transaction inventories and non-transaction inventories. For information on these types of inventories, see Transactional vs. Non-Transactional Space Inventory
Space Book	Supports projects and a review process, but does not support occupancy or transaction-based space inventories.

Thus, sites with a non-transaction space inventory can choose which mobile app to use based on whether they want to update occupancy (Space Occupancy & Survey) or use projects and a review process (Space Book).

Note: The Space SaaS module works only with non-transaction inventories.

The following table summarizes these features.

Feature	Space Book mobile app	Space & Occupancy Survey mobile app
Workspace transaction inventory (Not available in Space SaaS module)	no	yes
Non-workspace transaction inventory	yes	yes
Access and change employee and occupancy data	no	yes
Use space survey projects	yes	no
Have a supervisor review survey results before updating the inventory	yes	no