Sustainability & Risk / Hazard Abatement / Environmental Project Manager

Hazardous Material Projects

As an Environmental Project Manager, you will need to develop an overall project for managing a specific hazardous material issue. A project must be associated with one specific hazardous substance that will be assessed. Projects tie all information, activities, and tasks for ease of tracking and organizing.

Organizing hazmat assessment work by independent projects enables you to collect and summarize data based on such factors as locations, time periods, functional areas, or events. Data from multiple assessment projects can then be viewed together in the Hazard Scoreboard to provide a complete assessment picture for the entire organization.

You can run assessments as often as needed by creating a new project for each round of assessment. You can also use projects to group assessments for a hazardous substance based on locations that will be audited. For example, you might create hazard assessment projects based on these factors:

• Interior location -- Assess a particular floor or area for hazardous substances. Create one project for each hazardous substance.
• Building exterior -- Assessing the building exterior for a hazardous substances. For example, have lead-based products been improperly disposed of in the past, so that lead has leaked into the ground with the potential of affecting the ground water?
• Pre-renovation – An area of a building may be slated for renovation to reconfigure it for a new use. Assess this area for presence of hazardous materials that will be disrupted and become airborne as a result of the renovation. For example, a pipe in an asbestos-containing wrap might be satisfactory as is, but if this pipe will be affected by a renovation project, the wrap may be disturbed and asbestos released into the air.
• Demolition-- If a building or area is slated to be demolished, you must first check for hazardous substances so that you can plan how to handle and properly dispose of them.
• Building history -- Your building may have undergone multiple renovations or additions during various periods of time. You may know that the newer parts were built under codes that prohibited asbestos. Thus, you may have a project that assesses only the older part of your building.

Hazardous material projects are stored in the same Activity Projects table that is used by other Archibus applications, including Condition Assessment, Projects, and Sustainability Assessment. The Project Type field's ASSESSMENT-HAZMAT value enables the system to filter the list of projects presented by various Hazard Abatement views to only hazmat-related projects.

Note: If your site has licenses for the Web Central Projects application, you will be able to access your hazmat project using the Projects application.

To define a project for managing a hazmat issue, run the Define Projects task and complete the following fields:

Project Name	Enter a name that clearly identifies the project and that other users involved in working on this project will recognize when choosing from a list of projects. You may wish to include a year or the hazardous substance being managed so that you can easily recognize this project from a list of projects.
Project Status	New projects that you create with this task are automatically assigned a status of Created. As the project progresses, others involved with the project can update the status by choosing values such as Completed and Verified, Closed, Approved, On Hold, and so on.
Project Contact	If there is a particular contact at an outside agency that you wish to associate with this project, enter it here by choosing a value from your list of Contacts.
Hazardous Substance	Associate this project with a specific hazardous substance,such as asbestos or lead paint, by drilling down to choose a substance from the list of defined hazardous substances.
Site/Building	Enter the particular site or building containing the problem that will be resolved by this project.
Project Manager	Choose from the list of employees the internal employee responsible for managing this project.
Project Summary/ Project Description	Use these fields to enter descriptions of your project.
Project Type	The system automatically completes this field with a value of ASSESSMENT-HAZMAT so that the system can automatically filter hazmat projects from other projects that exist in the Archibus system.
Date Requested Start Date Requested End	Enter the time frame in which you are requesting that this project be started and completed.
Project Document	Use this document field to store documents or images associated with the project.
Area Affected/ Employees Affected	Enter the approximate number of employees or the approximate square feet or meters affected by this project. This information may later be useful in searching for projects.
Project Number	The Project Name field, above, uniquely identifies your project. Use this field to enter an alternative name or number for your project. For example, you may wish to enter a number assigned by your company's Accounting department.