Space / Space Inventory / Group Inventory

Update Area Totals

After a CAD specialist adds group areas to a floor plan drawing and you set the Prorate field of any common areas, you must run the Update Area Totals action to calculate your floor area data.

Note: To ensure that the reports use your latest data, be sure to run this action prior to viewing the group inventory reports. If you do not first run this action, the reports will present data from the last time that the action was run. Any changes in area boundaries or how an area is assigned will not be reflected in the reports.

To run the calculations:

1. Select the Building Performance / Update Area Totals task.
2. The system will prompt you for a date range.

• Since you cannot indicate shared groups with a group inventory, you will want to enter today's date for both the Start Date and End Date. (The date range option is for indicating how rooms are shared over time using workspace transactions.)
• If you are using the Space Inventory (Non-Transactional) method, you will not be prompted for a date range.

3. Choose Start Job.
4. The system will inform you when the calculations are complete. For details on the calculations that the task runs, see:

• Calculations for the Update Area Totals Task (Transactional)
• Calculations for the Update Area Calculations (Non-Transactional)

5. After you run these calculations, you can examine the Group Inventory Reports.