Space / Space Chargeback / Space Chargeback (Transactional)

Space Chargeback (Workspace Transactions Enabled)

So that you can bill departments for the space they use, the Space domain provides tasks for determining the space that an organization occupies and its proportion of common space. The process of charging an organization for the space it occupies and its share of common space is known as chargeback.

The end result of a room chargeback is to charge departments for their use of facility area. A department is charged for the actual area it occupies, and a percentage of the facility's common area.

Procedure

  1. Prerequisite: Determine if you want to use the AllocatePctSpaceOnDpChanges application parameter. For information, see Separate Allocation from Occupancy Changes.
  2. Prerequisite: Develop your space inventory.
  1. Define the cost per area of buildings, floors, room categories, and/or rooms. Depending on practices at your site, you can define costs for any combination of these levels using the following tasks:
  1. As part of developing the inventory, you may have already designated groups and rooms as being common areas. If you have not yet done this, you can do so now by running the Designate Common Area Groups and the Designate Common Area Rooms tasks.
  2. Ensure that your groups and rooms are properly designated (for example, a room is not assigned as both a common and department area) by running the exception reports.
  3. If you find that areas are not correctly categorized--for example an area is defined as both a common area and a departmental area-- correct your data.
  1. Have the system update the area totals by running the Update Area Totals task.
  1. Have the system determine the financial cost of the space used by each department by running the Perform Chargeback task.
  2. Examine the chargeback reports.