Prioritizing and Estimating Project Requests (Process Overview)

Before approving a project, you can use the Prioritize & Estimate process to review projects that have not yet been approved, and to make baseline scheduling and cost estimates. If you are using the Capital Budgeting application, you can also create and analyze facility condition index scenarios.

For a description of the entire project management workflow, see Projects Application Overview.

For a description of the Capital Budgeting workflow, see Capital Budgeting Overview.

Procedure

From the Prioritize & Estimate process for either the Capital Budgeting or Projects applications, you can:

Prioritize projects: Review requested projects and assign them a priority to help in your approval process. See Prioritizing Project Requests.
Review Project Profiles: Review and edit project details as you evaluate a project. See Review Project Profiles.
Add or Edit Actions: Further develop a project request by adding actions to the project. See Adding Project Request Actions.
Estimate Baseline Schedule and Durations and Estimate Baseline Costs: After users have submitted project requests and action items have been defined, you have the option to estimate baseline schedules and baseline costs for proposed projects before you decide which projects to approve. Baseline cost estimates may be derived from company data or from web sites that provide standard pricing estimates. Baseline estimates are defined prior to a project's approval and are used while an approving manager is determining whether or not to approve a project request. See Estimating Baseline Schedules and Costs.
View Approved Projects Funding by Year: This drill-down report displays funds allocated to approved projects by fiscal year through the Capital Budgeting Allocate process. You can drill-down to see details for the project. From the detail screen, you can export the data to Excel or generate a report.

From the Capital Budgeting application, you can also:

Create Facility Condition Index Scenarios and Analyze Facility Condition Index Scenarios: Create alternate scenarios for resolving deferred maintenance items and then analyze those scenarios by viewing the required funding and Facility Condition Index for each scenario. See Create and Analyze Facility Condition Index Scenarios.