document management system

A system that enables you to store a single version or multiple versions of the same file with a database record or within a document library. From Archibus Web views, users check out, check in, revise, lock, and unlock these documents over the Web.

For example, for a Lease record, you can attach the various versions of the lease contract negotiations to the Scanned Documents fields. You can keep multiple copies of floor plan drawings so that you have a revision history of changes. Other uses include associating invoices, meeting notes, images, PDFs of equipment manuals, records of workplace injuries, and corrections to floor plan drawings (redline drawings) with database records.

System administrators can control the types of documents supported by this system by editing the afm-config.xml file.

Within a record, a document field stores the file name of the document. The actual documents and their attributes are stored in the following system tables:

Archibus Documents (afm_docs)
Archibus Documents Versions (afm_docvers)
Archibus Documents Versions Archive (afm_docversarch)

Additionally, some Archibus applications (such as Health & Safety, Compliance, and Leases) take advantage of organizing the documents into a document library with a folder structure for easy retrieval. In this case, the document field is stored in the Assigned Documents table (docs_assigned table).