Sustainability & Risk/ Health & Safety / Track / Track Incident Witness task

Track Incident Witness

Once an incident is reported, you can run the Track Incident Witness task to add information from witness to the event.

Keeping track of the witness details is good policy. Collecting and archiving witness information helps document what actually happened. In addition, witness information can provide valuable data if legal or regulatory action results from the incident. After saving the record, you can upload a witness document to associate it with the record.

To add new witness information or modify existing witness information:

1. Select Track / Track Incident Witness.
2. Use the filter to search for the incident by employee, date, type, location, etc.
3. In the middle pane, the system presents the incidents meeting the search criteria. Select the incident to which you want to add witness information.

   The Incident Witnesses pane opens listing the witnesses (if any) associated with the incident.

4. Click Add New in the Incident Witnesses pane.

   The Incident Witness Details pane opens to the right.

5. Enter Information related to the witness in the Incident Witness Details pane.

• Incident Witness ID
• Incident Code
• Witness Type (Employee / Non-employee)
• Date Recorded
• Employee Name
• Non-Employee Contact Code
• Non-Employee Witness Name
• Non-Employee Witness Contact Information
• Information Provided

6. Click Save to record the information in the database.
7. Upload any witness-related documents to the database by clicking the Check In New Document button next to the Witness Document field. This button appears after you save the record. For information on completing this field, see Using the Document Management System.

• The system will automatically add this document to the document library, where the "Document Assigned to A..." field will indicate that this document is attached to an incident witness. For information, see Documentation / Manage EH&S Internal Documents task.
• Optionally, if you wish to store this witness document with a folder, category, or type for easy access in the document library, you can leave this field empty, and add this document to the incident using the Track Incidents task / Documentation tab. Using the Documentation tab is also handy if you need to attach multiple witness documents to the incident. Adding documents