Sustainability & Risk/ Health & Safety/ Concepts

Establishing Notification for Safety Officers

Safety officers need to know when workplace mishaps occur in the buildings and sites for which they are responsible. When incidents are reported, either by occasional users using the Report Incident task or by users with access to the full system, the safety officer needs to be alerted to a potentially serious situation.

For example, a safety officer needs to:

You can set up a notification system so that safety officers receive an email message when incidents are:

The notification system can be established to generate an email message for every workplace incident, or only those of certain types-- for example, only incidents that have potentially serious health and safety consequences.

To implement the notification system, follow these steps:

  1. For each incident type (as documented in the Incident Types table), set the Notify? field to Yes if you want the system to automatically send an email to the Safety Officer when incidents of this type are entered into the system . Your site may have guidelines as to the severity of the incident type and whether or not it requires the safety officer's involvement.
  2. Define the safety officers for buildings, sites, and properties by working the Safety Officer work role.
  3. For the employees defined as safety officers, be sure that their email addresses are entered in the Employees table.

Example

Suppose that you have developed the following information:

If an occasional user now reports that a spill has occurred on the 4th floor of the HQ building, the system will automatically send email notifications to the safety officers for building HQ, Amy Smith and Fran Cummings. The system will look up their email addresses in the Employees table.

If users later update this incident to record the resolution, required medical treatment, or other information, the system will generate email notifications to Amy Smith and Fran Cummings so that they are apprised of the incident as it progresses.