Getting Results with Archibus
Health & Safety
Ensuring a safe working environment that adheres to all government regulations is a priority for any organization, not only to avoid costly violation fines, but more importantly, to protect a company's most valuable assets --- the lives and health of its employees. To ensure a safe working environment, many organizations develop safety programs that identify the various types of work performed at a site, and for each type of work document the required:
- training
- personal protection equipment (PPE)
- medical examinations
The Archibus Health & Safety application manages the vital components of a company's safety program, as well as provides a system for tracking workplace accidents (incidents) when they do occur. With this wealth of information, safety officers can:
- document and track health and safety incidents that do occur.
- If safety officers have access to the Incidents Reporting mobile app, they can start this process right from the accident scene using their smart phones and then sync the device to upload the data to the database.
- track post-incident medical treatment
- analyze safety incidents and take action to minimize their future occurrence
- develop the requirements for the corporate safety program and ensure that each individual employee meets these requirements
- manage prohibitions against employees performing tasks that compromise their health and safety
- maintain a comprehensive health and safety document library
- prepare for health and safety audits
- provide evidence of compliance with state and federal safety regulations
Additionally, to empower employees with access to their safety-related requirements, the Health & Safety application provides self-service tasks for employees to:
- access their required training programs, PPE, and medical monitoring so that they can take responsibility for meeting these requirements.
- report safety incidents that they witness or experience.
- check any safety-related workplace restrictions.
Videos
The following videos overview Health & Safety features:
- Introduction (2:24)
- Track Workplace Incidents (4:23)
- Manage Safety Training (3:09)
- Manage Personal Protective Equipment (PPE) (2:36)
- Manage Medical Monitoring (2:26)
| Health & Safety | |
|---|---|
|
Location |
This is available in both Archibus SaaS and the Archibus non-SaaS offering.
|
|
Business Result |
Provide a safe environment for all employees Improve operational efficiencies by managing health and safety information. Reduce the costs, risks, time, and complexity of ensuring that safety regulations and requirements are followed. Reduce lost production, medical expenses, and disability compensation due to injury or illness. |
|
Used By |
Safety Officer Facilities Manager Individual Employees Auditors |
|
Reasons for Automating |
To better meet health and safety requirements by ensuring that employees are adequately trained and protected. To decrease the risk of regulatory violations. To avoid costly penalties and fines of regulatory violations. To reduce the manual effort required to managing a safety program. To better prepare for regulatory audits. To manage safety incidents that to occur. |
|
Prerequisite Applications |
None |
| Applications Using the Results of this Application | |
|
Reports/Results |
Pending Training Pending Medical Monitoring Pending PPE Renewals OSHA Accident Report, Form 301 Incident Map Incident Summary Incident Service Requests Incident Count Incident Log Incident Details Incident by Type, by Location Recent Incidents Work Restriction reports Medical Monitoring reports Training Program reports Training, PPE, and Medical Monitoring by Work Category/Employee |
The following users work with safety programs:
|
User |
Tasks |
|---|---|
|
Safety Officer |
Track workplace accidents and the affected employees by noting causes, responses, witnesses, injuries, corrective actions, and so on. If the site is using the Incidents Reporting mobile app, safety officers can review the data that is reported from the field using mobile devices and then add to it as necessary. Analyze workplace accidents in order to reduce future occurrences and improve overall safety. Create and manage requirements for training, medical monitoring, and PPE for each particular job type (work category) and then assign these requirements in bulk to individual employees. Assign employee-specific training, PPE, and medical monitoring to an employee. Manage restrictions against employees performing certain tasks, whether due to general medical conditions, injuries sustained on the job, or general safety conditions, such as a lack of training or protective equipment. Define schedules for training programs, PPE distribution, and medical visits. Monitor upcoming and overdue safety program requirements. File OSHA and other required accident reports. Manage the library of safety-related documents. |
| Facilities Manager |
Identify concentrations of illness or accidents in a building area and then take action to determine cause and solution. Clean up after workplace accidents using the service request system. |
|
System Administrator |
Implement a system for automatically notifying employees of upcoming safety requirements. Implement a system for automatically notifying safety officers of accident reports and updates to accident reports. |
|
Employee |
Review assigned training programs, PPE, medical visits, and work restrictions. Review reports of workplace accidents they are involved in. Use self-service forms to enter workplace accidents that occur. If the employee has access to the Incident Reporting mobile app, they can report incidents using their smart phones and then sync the device to upload the data to the database. |
|
Teacher or Doctor |
Certify that required training or medical exams are complete. Note missed training opportunities and medical visits. |
|
Auditor |
Review safety-related documents, policies, and audit results. |