Getting Results with Archibus

Strategic Financial Analysis

The Strategic Financial Analysis application provides a unified view of your real estate, infrastructure and facilities assets, all capital and expense costs they incur, and all the organization missions they support. The application also provides a common operating picture so that different roles can communicate the impact and importance of spending and investment – finance professionals, capital planners, real estate and facility directors, and operational managers can all understand how the work they do interacts and how they can work better together in concert.

The application gives visibility into the one-third of your organization's balance sheet that manages fixed assets. It helps ensure that the investment in these assets is efficiently deployed to drive the organization's mission forward.

Unlike point solutions for capital planning, real estate and facilities management, Strategic Financial Analysis captures the total costs of ownership and operations and their interrelations. And unlike ERP systems acting alone, it connects all costs to the locations of your business units thereby expressing the value of that spend to the mission.

Strategic Financial Analysis
Location	Archibus non-SaaS: Real Property / Strategic Financial Analysis Archibus SaaS: Real Property / Strategic Financial Analysis processes
Also known as	Total Cost of Ownership Totex Analysis Lifecycle Costing
Business Result	Aligns assets, capital plans, and expenses towards mission goals. Explains rationale for strategic decisions. Uses benchmarks and targets to identify outliers, reduce waste, and defend budgets.
Used By	Capital Planner Cost Analyst Portfolio Manager Finance Manager Real Estate Director Facility Director
Reasons for Automating	Summarize operational and capital expenses for buildings and business units Estimate the total cost of occupancy – that is all real estate, infrastructure and facility expenses Estimate the total cost of ownership – that is all expenses plus all depreciation of multi-year investments Estimate the workpoint cost – that is the total cost of ownership plus the cost of financing and opportunity Calculate metrics that scale the costs per seat and per sqft or sqM Benchmark yearly costs against organizational targets to find outliers Benchmark lifecycle costs and benefits of a facility to compare cost/benefit of different building and capital project investments Compare these metrics and benchmarks against measures of the performance of the real estate and infrastructure, including FCI, vacancy, and mission criticality Locate these metrics and costs geographically, and include them in the same view as the capital invested in building, structures, land and equipment assets Coordinate the financial point of view of different stakeholders, as they come to the unified picture of finances from a real estate, capital, operations or financing perspective
Contributing Applications	Strategic Financial Analysis automatically merges the detailed inventory, expenses, and projections from each operational process. The following applications can contribute to your analysis: Portfolio Leases Costs Condition Assessment Projects Space Inventory Occupancy Moves Preventive Maintenance Energy Service Desk Reservations
Results and Reports	Total Cost of Ownership (TCO) analysis "TotEx" analysis Total Cost of Occupancy analysis Total Workpoint Cost analysis Lifecycle Cost analysis NPV and IRR analyses Unified view of Assets, Capital, and Expenses

Strategic Financial Analysis

Location

Archibus non-SaaS:

Real Property / Strategic Financial Analysis

Archibus SaaS:

Real Property / Strategic Financial Analysis processes

Also known as

Total Cost of Ownership

Totex Analysis

Lifecycle Costing

Business Result

Aligns assets, capital plans, and expenses towards mission goals.

Explains rationale for strategic decisions.

Uses benchmarks and targets to identify outliers, reduce waste, and defend budgets.

Used By

Capital Planner

Cost Analyst

Portfolio Manager

Finance Manager

Real Estate Director

Facility Director

Reasons for Automating

Summarize operational and capital expenses for buildings and business units

Estimate the total cost of occupancy – that is all real estate, infrastructure and facility expenses

Estimate the total cost of ownership – that is all expenses plus all depreciation of multi-year investments

Estimate the workpoint cost – that is the total cost of ownership plus the cost of financing and opportunity

Calculate metrics that scale the costs per seat and per sqft or sqM

Benchmark yearly costs against organizational targets to find outliers

Benchmark lifecycle costs and benefits of a facility to compare cost/benefit of different building and capital project investments

Compare these metrics and benchmarks against measures of the performance of the real estate and infrastructure, including FCI, vacancy, and mission criticality

Locate these metrics and costs geographically, and include them in the same view as the capital invested in building, structures, land and equipment assets

Coordinate the financial point of view of different stakeholders, as they come to the unified picture of finances from a real estate, capital, operations or financing perspective

Contributing Applications

Strategic Financial Analysis automatically merges the detailed inventory, expenses, and projections from each operational process. The following applications can contribute to your analysis:

Portfolio
Leases
Costs
Condition Assessment
Projects
Space Inventory
Occupancy
Moves
Preventive Maintenance
Energy
Service Desk
Reservations

Results and
Reports

Total Cost of Ownership (TCO) analysis

"TotEx" analysis

Total Cost of Occupancy analysis

Total Workpoint Cost analysis

Lifecycle Cost analysis

NPV and IRR analyses

Unified view of Assets, Capital, and Expenses

The following are users of the Strategic Financial Analysis application:

User	Tasks
Capital Planner	Compare multiple capital projects with substantially different purposes (e.g. energy remediation versus new building). Evaluate investments that incur both capital costs and operational expenses. Provide "apples-to-apples" alignment of capital through an integrated analysis of both capital and costs.
Portfolio Manager	Quantify and justify the mission benefit of capital and cost decisions. Measure how assets and operational spend best support the mission while mapping costs to accounting practices for the P&L and balance sheet. Perform a yearly review of each property to ensure it meets optimization criteria. Align capital to mission through increased understanding of how each part of the portfolio supports the business. Approve and execute capital plans by connecting them to the financial drivers needed to achieve them and the financial results that will accrue. Reduce costs and improve return on assets through close alignment of the assets, capital, costs, and risks with the business they support.
Facilities Director	Justify budgets, eliminate waste, and verify that spending on controllable costs is within industry benchmarks. Preform a yearly review of operational costs for each building. Lower costs by identifying and resolving outliers, inefficient equipment, buildings, and suppliers. Approve budgets faster l by providing real cost context for budget choices. Identify and learn from outliers with exemplary performance.
Finance Manager	Analyze how real estate, infrastructure, and facility capital usage and expenses map to financial concerns.
Real Estate Director	Explain the difference that the IFRS and FASB rules on lease accounting will change the cost analysis on the portfolio. Present to senior leadership how the capital tied up in assets and how the yearly operating budget directly supports the mission of the organization. Present the financial context for proposals to buy or sell buildings or properties. Compare total cost for leased and owned spaces on an even basis to make buy/lease decisions. Compare total cost for buildings independent of the decisions for financing the buildings.
Lease Manager	Compare different leases on an even basis.
Cost Analyst	Analyze total cost of providing the real estate, infrastructure and facility inclusive of cost of financing and capital. Determine the proper value to use for internal chargeback of space.
Operations Manager	Benchmark operations costs against targets. Defend categories of the operations budget.
Energy Manager	Identify buildings that are prime candidates for energy remediation capital projects.
Asset Manager	Explain to senior leadership the return on their investment in real estate, infrastructure, and facility assets.