GDPR
GDPR-Related Fields in the Archibus Schema
Several Archibus tables hold personal data on GDPR data subjects.
The following tables list the super-set of fields that are considered to be personal data. These tables cascade updates to all dependent tables within Archibus.
Note:
- The Vendors table is not included because vendors are not considered data subjects.
- SQL View tables (
afm_tbls.is_sql_view =1) do not store data that does not exist in other tables, so they are not relevant for GDPR. - Historical tables are handled the same way as the main tables.
- Sync tables (listed in the Temporary tables section below) are considered part of a data subject's data because they can store data that does not exist in the main table. Also, if records are deleted from the main table and not from the sync table, the actions in the mobile apps could copy data back to the main table.
Archibus Fields with Personal Information
|
Table |
Field Title | Field Name | Functional Area |
|---|---|---|---|
| Archibus Users |
User Name Email Address |
afm_users.user_name afm_users.email |
Access Archibus |
| Employee |
Employee Code Employee Name Name - First Name - Last |
em.em_id em.name em.name_first em.name_last |
Workflow Task Assignments Occupancy Locations |
| Employee |
Employee Title Email Address Phone - Mobile Phone - Work Home Phone Pager Number Fax Number Employee Photo Employee Graphic Date Hired |
em.em_title em.email em.cellular_number em.phone em.phone_home em.pager_number em.fax em.em_photo em.image_file em.date_hired |
Optional Business Information |
| Employee |
Contingency E-mail Contingency Fax Contingency Phone Emergency Contact Emergency Contact Phone Emergency Relationship
|
em.contingency_email em.contingency_fax em.contingency_phone em.emergency_contact em.emergency_phone em.emergency_relation |
Emergency Preparedness |
| Craftspersons | Craftsperson Code | cf.cf_id |
Corrective Maintenance Service Desk |
| Contact |
Contact Code First Name Last Name |
contact.contact_id contact.name_first contact.name_last |
Workflow and Task Assignment |
| Contact |
Address 1 Address 2 Cellular Number Company Contact Photo Country Code Email Address Fax Number Honorific Contact Graphic Pager Number Telephone Number PIN Number City Code State Code Postal Code |
contact.address1 contact.address2 contact.cellular_number contact.company contact.contact_photo contact.ctry_id contact.email contact.fax contact.honorific contact.image_file contact.pager contact.phone contact.pin contact.city_id contact.state_id contact.zip |
Optional Business Information |
| Visitors |
Name - First Name - Last Visitor Photo Cellular Number Visitor Email Address Contact Phone Contact Relationship Car Make and Model Car Registration |
visitor.name_first visitor.name_last visitor.visitor_photo visitor.cellular_number visitor.email visitor.contact_phone visitor.contact_relation visitor.car_make visitor.car_registration |
Visitor Management |